How to Write a Project Report 1. Why is the report important?
Writing Evaluation Report of a Project A clear, concise, brief and yet complete guide on writing mid-term or final evaluation report for a Project of any kind. The format is also available in MS Word format and can be downloaded from here: Evaluation Report Writing Template.
Executive Summary The executive summary of an evaluation report is a shortened version of the full report. It highlights the purpose of the evaluation, key questions, research methodology, evaluation findings, conclusions and recommendations.
This summary provides a condensed version of the different sections — usually one to four pages — and is placed at the start of the report. To write an effective summary, the original document must be fully read with key ideas and important points highlighted.
Re-write the highlighted sentences briefly, skipping the unimportant details. The executive summary should contain the following details in brief form: Recommendations that can be generalized beyond the specific case to apply to programs globally Recommendations: Introduction to the Project It is a brief summary of the background of the project, its objectives, planned outputs, outcomes, impacts and stakeholders of the project.
Introduction to the project states what the project aims to achieve and what measures are to be taken for this purpose. Here information about the project team, target area and donors can also be provided briefly.
In this section the evaluator should state the purpose of this practice that may be to assess the degree of achievements of the objectives and results of the project, as outlined in the proposal.
The purpose of the evaluation is usually mentioned in the Request for Proposal RFP too, so that document can also be used as reference here. Objectives of the Evaluation Objectives of the evaluation include assessing the relevance, effectiveness, efficiency, impacts and sustainability of the project and its activities.
These should be realistic, in line with the RFP and the given resources time and money. Objectives of the evaluation can also include what challenges were faced during implementation of the project, important lessons learned and recommendations for the future project implementation.
Sometimes the main purpose of the evaluation can be to focus on the process of implementation rather than on its impact, since this would be minimal if the project has started short time ago or was a short duration project.
Problems and Needs Relevance Is the overall project design relevant to the specific needs of the target population? Achievement of Purpose Effectiveness To what extent does the intended outputs and outcomes level indicators achieved in relation to targets set up in the project document; How effective and appropriate is the project approach?
Sound management and value for money Efficiency How far funding, staff, time and other resources contributing to or hindering the achievement of the results. Achievement of wider effects Impact Will the project activities be helpful in impacting the lives of the people? If the project is a short-term, care should be taken about committing for long term impacts.
What difference is expected in the lives of those targeted in the project as compare the project baseline initial bench marks? Likely continuation of achieved results Sustainability What were the prospects for the benefits of the project being sustained after the funding will be over?
How was the exit strategy defined, and how this will be managed at the end of the funding period?Even in a group project, it is not good enough to have one person write the report and the other person read it.
This is because all the group members usually know what the project is about, and hence cannot critique the paper from outside.
How to Write a Good Project Report Being at college or university all students at least once have to prepare a project report.
The project report is a special academic paper in which you not only describe and present your solution to the project problem, but also talk about methods and other things you used to find the answer. A project plan, also known as a project management plan, is a document that contains a project scope and objective.
It is most commonly represented in the form of a gantt chart to make it easy to communicate to stakeholders.
Writing Evaluation Report of a Project A clear, concise, brief and yet complete guide on writing mid-term or final evaluation report for a Project of any kind. The format is also available in MS Word format and can be downloaded from . A good project report is going to have lots of data backing it up, whether it is defending the team’s performance or breaking down a successful project.
Accurate charts, spreadsheets, and statistics are a must if the report is to have any degree of credibility when presented to clients. 2 1.
Why a report? The production of a good piece of technical writing for a project report is as much a part of the project as doing the experimental work.